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Transport Panel Terms of Reference

1. Purpose

The Transport Panel considers applications for home to school transport for children with special educational needs or disabilities.

The Transport Panel will consider the following factors when assessing transport applications;

  • eligibility criteria as set out in the Council’s Home to School Transport Policy
  • the distance from home to school
  • age of pupil residing in Hull
  • school attended – nearest suitable school/catchment school taken to mean the nearest qualifying school with places available that provides education appropriate to age, ability and aptitude of the child, and SEN.
  • length of journey
  • ability to travel to school alone or accompanied either by walking, cycling or using public transport
  • whether the parent/carer has a disability which makes it unreasonable for them to accompany their child to school
  • any other exceptional circumstances, identified by the parent/Carer.
  • requests for Personal Transport Budgets, whether this is an efficient use of council funds; and whether an alternative mode of transport could be utilised that meets the needs of the child.

On an annual basis, the panel will also;

  • work in partnership with the Head of Service SEND Partnerships to review all existing children in receipt of assisted transport with an Education, Health and Care Plan.
  • quality assure risk assessments.
  • review the Passenger Assistants training programme to ensure it remains fit for purpose.
  • review staffing and financial resources.
  • provide a report to the Education Safeguarding Sub-Group on incidents and accidents relating to pupils/drivers/passenger assistants.
  • Oversee the development of systems and processes ensuring information provided on Hull City Council website/ Local Offer website is up to date.
  • Review customer feedback and complaints.

2. Frequency

The panel will meet weekly via Microsoft Teams, to consider applications for transport assistance for children, with the applications to be presented by the Transport Co-ordinators

3. Outcomes

  • Application of the Council’s Home to School Transport Policy
  • Consistency in decision making;
  • Children can travel to school in a way that best meets their needs.
  • Families feel supported.
  • Partners are systematically working together, sharing and utilising their expertise, data and intelligence to ensure the best outcomes for vulnerable children
  • Value for Money
  • Safe transport provided to children in accordance with up to date risk assessments

4. Panel structure

Panel membership will be composed of;

  • Chair - Head of Service Access and Inclusion - Hayley O’Grady
  • Vice Chair - Transport Operations Manager Claire McKenzie
  • Transport Co-ordinators/Minute takers - Jodie Brown / Connor Evans
  • Early Help Team Manager– Simon King
  • Group Manager Localities and Safeguarding – Karen Lamb
  • Head of SEND and/or SEND representative
  • Health representative.
  • IPASS Manager – Jan Kingston
  • Education Officer (Safeguarding) – Phillip Painter

5. Administration

For new requests to be considered, Special Circumstances Form should be submitted 2 days prior. This can be completed by either parent/carers or panel member

Managers will be aware of the agenda which will be circulated in advance.

The role of the Transport Co-ordinator is to:

  • Compile and distribute agendas and papers;
  • Record actions and distribute within 2 days of the panel meeting

Last updated November 2021

Last updated: 11/25/2021